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LUSD Vision:  The Loomis Union School District will become a premier school district, evoking pride within an involved community and empowering staff to meet the needs of all students through “state of the art” educational programs and facilities.
Student Enrollment and Placement Policy

The Loomis Union School District has developed an enrollment and placement policy in order to provide the time necessary to plan, budget, and provide school services to the children it serves.

Open Enrollment

In order to encourage an orderly enrollment process within the Loomis Union School District, an Open Enrollment registration period will guide the enrollment and placement of all students. The Governing Board desires to provide enrollment options that meet the diverse needs and interests of District students and shall annually review this policy.

Open Enrollment shall include the following groups of students:

  1. New resident students. These are students who reside within the Loomis Union School District attendance boundaries.
  2. Intra-district transfer requests. These include students who reside within the Loomis Union School District attendance boundaries and are requesting to attend a district school outside their school of residence.
  3. Inter-district transfer requests. These are requests from students outside the district attendance boundaries who would like to attend a district school.

Open Enrollment Deadline Dates

In order to plan for and administer an effective and functional school system, an open enrollment deadline date is necessary. All students and their families are required to register their students by the following deadlines to accomplish this goal.

The annual open enrollment deadline date will be May 1st of the prior year.

Enrollment confirmation for all returning students

In order to assist the district in class planning, all student families must submit an Enrollment Confirmation Form each year. The deadline to submit the form will be set on an annual basis by the Superintendent’s office and will occur during the month of April.

Priority Guidelines for Placement of Students by Enrollment Deadline

Following the open enrollment deadline, the following priority-guidelines will be used when placing students at a respective school:

  • 1st Priority: This classification will be composed of resident students who are officially enrolled at their neighborhood school (and are not on a waiting list), students who are being retained at a respective grade level for the following year, and special education students who are assigned back into the regular classroom as part of their Individualized Education Plan (IEP)
  • 2nd Priority: This classification will be composed of district students who have been redirected away from their school of residence due to impacted enrollment situations and will be given priority for placement back to their school of residence.
  • 3rd Priority: This classification will be composed of new registering students enrolling at their school of residence.
  • 4th Priority: This classification will be composed of students who reside within the district and wish to attend a school outside of their school of residence (Intra-District transfer students).
  • 5th Priority: This classification will be composed of students residing outside of the district who request to attend Loomis Union School District schools (Inter-District transfer students).

There are special circumstances where students will be provided priority placement because of education code rules that will not be delineated in this section. Any complaints regarding the selection process shall be submitted to the Superintendent or designee.

In the event that prioritization is needed within the individual categories, years of attendance at the school, including siblings, shall be considered.

Late Open Enrollment Registration Period

All incoming enrollment registration requests that are received after the Open Enrollment deadline date, will be grouped together as “Late Registrants”. The late enrollment period ends three weeks prior to the start of the next school year. At that time, students in the late registration group will be placed according to the priority guidelines.

Students enrolling after the late enrollment period will be placed on a “first come, first serve basis”.

Redirecting of New Resident Students

In the event a school is impacted with enrollment growth, waiting lists will be established using the above priority guidelines. In this case a new resident student may be redirected to another school outside their school of residence, (every effort will be made to keep siblings together).

When space becomes available at a school of residence for a student who has been redirected to another district school due to enrollment growth, and the space is declined, a student is no longer considered as “redirected” and is taken off any waiting lists at the school of residence. Any future request to attend any other district school (including the original school of residence) will be considered as an intra-district transfer request, contingent on available space.

Notification of School Placement

The parents of registering students will be notified by their school of residence regarding school placement. For those students submitting the completed general registration packets prior to May 1st of the preceding school year, every effort will be made to notify parents of placement prior to school dismissal in June.

For those students submitting the completed late registration packets after the Open Enrollment deadline date, notification will take place prior to the start of the next school year.

New Resident Students

  1. During the school year, new residents should obtain a registration packet from their school of residence. If the school of residence is closed during summer break, registration packets are available at the District Office.
  2. The following registration packet forms must be completed in their entirety prior to receiving an enrollment confirmation date. This includes:

      Grades 1 – 8:

      1. Emergency Card
      2. Cumulative Request Form
      3. Registration Form
      4. Last-In, First Out
      5. Home Language Survey
      6. Health Assessment Report
      7. Immunization Record (with all requirements met)
      8. Proof of Residency (Two pieces of information showing name and address of resident: i.e.: PG&E bill or proof of service form, telephone bill, cable bill, water bill, personal checks with home address, driver’s license)

      Kindergarten:
      All of the above (excluding #b), in addition:

      1. Report of Health Examination for School Entry (CHDP)
      2. Oral Health Assessment Form
      3. Birth Date Verification (i.e.: Birth Certificate, Baptismal Record, Passport, etc.)
  3. The completed registration packet must be submitted to the school of residence (or the district office during summer break).
  4. Upon receipt of all required registration packet forms, the registration packet will be date and time-stamped. A copy of the enrollment confirmation form will be provided to parents for their records.

Intradistrict School Choice

  1. Students who reside within the District boundaries may apply for enrollment in any District school. The Superintendent or designee shall determine the capacity of each District school.
  2. Parents/guardians who submit student applications to the district shall be eligible for admission to their school of choice the following school year under the district’s open enrollment “Priority Guidelines for Placement of Students”
  3. Placement after enrollment after the open enrollment and late registration deadlines into the requested school of choice shall be based on first come, first serve.
  4. The school of residence shall inform applicants as to whether their applications have been approved, denied or placed on a waiting list. If the application is denied, the reasons for denial shall be stated.
  5. Once enrolled as an intra-district transfer at a district school, a student would be required to submit an annual application form each year. An intra-district transfer student may be subject to displacement due to resident student enrollment.

Special Circumstances for Intra-district Transfers Enrollment Priorities

A student may be given priority for attendance outside his/her current attendance area when special circumstances exist that may be harmful or dangerous to that particular student. Harmful or dangerous special circumstances shall be identified pursuant to law and administrative regulations.

Once enrolled for a special circumstance, a student shall not have to apply for readmission. However, the student may be subject to displacement due to excessive resident student enrollment during the following school year.

(cf. 1312 - Complaints Concerning the Schools)

Notifications

Notifications shall be sent to parents/guardians at the beginning of each school year describing all current statutory attendance options and local attendance options available in the district. Such notification shall include: (Education Code 48980)
1. All options for meeting residency requirements for school attendance
    (cf. 5111.1 - District Residency)
    (cf. 5111.11 - Residency of Students with Caregiver)
    (cf. 5111.12 - Residency Based on Parent/Guardian Employment)
    (cf. 5111.13 - Residency for Homeless Children)
2. Program options offered within local attendance areas
3. A description of any special program options available on both an inter-district and intra-district basis
4. A description of the procedure for application for alternative attendance areas or programs and the appeals process available, if any, when a change of attendance is denied
5. The explanation of attendance options under California law as provided by the California Department of Education

Inter-district transfer requests

Transfers out of LUSD

In the event that a resident student of the district wishes to apply for an inter-district transfer out of the district, the Board empowers the Superintendent to grant or deny the requests. Parents requesting a transfer out of the district are required to complete the “Request for Inter-district Transfer” form. On the form, the parents must state the reason for the request. If approved, the application must be renewed each year. The board believes that parents have the right to choose the school their children attend whether inside or outside of LUSD.

Transfers into LUSD

  1. The Superintendent may authorize inter-district transfer requests of students living outside the attendance boundaries of the district. An approved inter-district transfer request shall be valid for one school year only and will expire automatically at the end of the school year. An inter-district transfer permit will not be revoked due to increased enrollment during the school year once the commitment has been made for the school year. Requests must be renewed annually.
  2. Parents/guardians must submit student applications to the district to meet eligibility requirements for admission to the Loomis Union School District. The student enrollment will be for the following school year under the district’s open enrollment prioritization policy
  3. Placement after enrollment after the open or late enrollment deadline into the requested school of choice shall be based on first come, first serve.

An inter-district transfer permit is subject to revocation at any time if the student becomes an attendance or disciplinary problem, or otherwise demonstrates failure to profit from the instruction offered. False information used as a basis for securing an inter-district transfer permit may invalidate the approval, and require the return of the student to his/her school of residence. The parent/guardian is responsible for transportation to and from the school of attendance.

(cf. 5111.1 - District Residency)

Students Expelled from Other Districts

Students expelled from school for serious offenses represent a possible danger to the students or staff at other schools in which they may seek to enroll. In order to identify and prohibit the enrollment of any such potentially dangerous student in our district, the district administration shall request expulsion information from the expelling district whenever it receives an enrollment request from an individual who has been expelled. Information about students expelled from this district shall be supplied within five (5) working days to any other district that requests it. It is the normal standard procedure of the Loomis Union School District to deny inter-district transfer requests for students who have committed any of the following acts:

  1. Causing serious physical injury to another person, except in self-defense.
  2. Possession of any firearm, knife, explosive or other dangerous object of no reasonable use to the student at school or on school grounds.
  3. Unlawful sale of any controlled substance, as listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code
  4. Robbery or extortion.

(cf. BP 5111 - Admissions)

For all inter-district transfer requests, the Board empowers the Superintendent to either deny or accept the request. Should an inter-district transfer request be denied for a student who has committed the acts stated above (Education Code 48915)(a)(1)-(4)), the family may appeal the Superintendent’s decision to the Board of Education.

(cf. AR 5144.1 - Suspension and Expulsion)

Upon determining at the appeals meeting that the student poses a potential danger to district students or employees, the Board will uphold the decision of the Superintendent to deny the inter-district transfer request. The decision of the Board shall be final. If enrollment is permitted, an inter-district agreement shall be required unless the student has, since being expelled, established legal residence in the district. (Education Code 48915.1)

Legal Reference:

EDUCATION CODE
46600-466l8 Interdistrict attendance computation
48915 Expulsion; particular circumstances
48915.1 Expulsions: enrollment in another school district
52317 Admission of persons including nonresidents to attendance area; workers' compensation for pupils

Policy LOOMIS UNION SCHOOL DISTRICT
adopted: May 1, 2008 Loomis, California
revised: February 5, 2009, Loomis, California

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