The Loomis Union School
District has developed an enrollment and placement policy in order to provide
the time necessary to plan, budget, and provide school services to the children
it serves.
Open Enrollment
In order to encourage an
orderly enrollment process within the Loomis Union School District, an Open
Enrollment registration period will guide the enrollment and placement
of all students. The Governing Board desires to provide enrollment options that
meet the diverse needs and interests of District students and shall annually
review this policy.
Open Enrollment shall include the following groups of students:
- New resident students. These are students who reside within the Loomis Union
School District attendance boundaries.
- Intra-district transfer requests. These include students who reside within the
Loomis Union School District attendance boundaries and are requesting to
attend a district school outside their school of residence.
- Inter-district transfer requests. These are requests from students outside the
district attendance boundaries who would like to attend a district school.
Open Enrollment Deadline Dates
In order to plan for and
administer an effective and functional school system, an open enrollment
deadline date is necessary. All students and their families are required to
register their students by the following deadlines to accomplish this
goal.
The annual open enrollment window will run from March 1st - 31st. If the
31st day of the month falls on a weekend the last day of the open enrollment
window will be the preceding Friday.
Enrollment confirmation for all returning students
In order to assist the
district in class planning, all student families must submit an Enrollment
Confirmation Form each year. The submission deadline is March
15th. If March 15th falls on a weekend, the application deadline will be
the preceding Friday.
Priority Guidelines for Placement of Students by Enrollment
Deadline
Following the open
enrollment deadline, the following priority-guidelines will be used when
placing students at a respective school:
- 1st Priority: This
classification will be composed of students who are officially
enrolled in a Loomis District school (and are not on a waiting
list), students who are being retained at a respective grade level for the
following year, and special education students who are assigned back into
the regular classroom as part of their Individualized Education Plan (IEP)
- 2nd Priority: This
classification will be composed of district students who have been
redirected away from their school of residence due to impacted enrollment
situations and will be given priority for placement back to their school
of residence.
- 3rd Priority: This
classification will be composed of students (residents, Intradistrict
Transfers, Interdistrict Transfers) who submitted registration paperwork
during the open enrollment window. All applications received during
the open enrollment period will all be given a March 1st application
date. Applications received after March 31st will be date stamped
when received.
If there are more
requests for a particular school than there are spaces available a random
drawing shall be held from the applicant pool. A waiting list shall be
established to indicate the order in which applicants may be accepted if
openings occur during the year. Residents of the school, siblings of
existing students and students whose parent(s) are employed in the attendance
area of the school will be placed on the waiting list first and then remaining
applicants would be subject to the lottery and waiting list.
Late Registrations
Registration paperwork
received after the March 31st open enrollment window will be placed according
to space on a first come, first serve basis. If a waiting list is in effect,
the child shall be placed on the waiting list according to the priority
guidelines.
Redirecting of New Resident Students
In the event a school is
impacted with enrollment growth, waiting lists will be established using the
above priority guidelines. In this case a new resident student may be
redirected to another school outside their school of residence, (every effort
will be made to keep siblings together).
When space becomes
available at a school of residence for a student who has been redirected to
another district school due to enrollment growth, and the space is declined, a
student is no longer considered as “redirected” and is taken off any waiting
lists at the school of residence. Any future request to attend any other
district school (including the original school of residence) will be considered
as an intra-district transfer request, contingent on available space.
Notification of School Placement
For those students
submitting a registration packet during the open enrollment window, every
effort will be made to notify parents/guardians of placement prior to school
dismissal in June.
For those students submitting the completing a registration packets after the open enrollment deadline date, notification will take place prior to the start of the next school year.
New Resident Students
- During the school year, new residents should obtain a
registration packet from their school of residence. If the school of
residence is closed during summer break, registration packets are
available at the District Office.
- The following registration packet forms must be
completed in their entirety prior to receiving an enrollment confirmation
date. This includes:
Grades 1 – 8:
- Emergency Card
- Cumulative Request Form
- Registration Form
- Home Language Survey
- Health Assessment Report
- Immunization Record (with all requirements met)
- Proof of Residency (Two pieces of information showing name and address of resident: i.e.: PG&E bill or proof of service form, telephone bill, cable bill, water bill, personal checks with home address, driver’s license)
Kindergarten:
All of the above (excluding #2), in addition:
- Report of Health Examination for School Entry (CHDP)
- Oral Health Assessment Form
- Birth Date Verification (i.e.: Birth Certificate,
Baptismal Record, Passport, etc.)
- The completed registration packet must be submitted to
the school of residence (or the district office during summer break).
- Upon receipt of all required registration packet forms,
the registration packet will be date and time-stamped.
Intradistrict School Choice
- Students who legally reside within the District
boundaries may apply for enrollment in any District school. The
Superintendent or designee shall determine the capacity of each District
school. Requests for Intradistrict transfers must be
submitted to the District Office.
- Parents/guardians who submit student applications to
the district shall be eligible for admission to their school of choice the
following school year under the district’s open enrollment policy.
- Placement after the open enrollment deadline
into the requested school of choice shall be based on the priority
guidelines for student placement.
- The District Office shall inform applicants
as to whether their applications have been approved, denied or placed on a
waiting list. If the application is denied, the reasons for denial shall
be stated.
- Students attending a Loomis District school on an
Intradistrict Transfer are no longer required to renew the Intradistrict
application annually.
Special Circumstances for Intra-district Transfers Enrollment
Priorities
A student may be given priority for
attendance outside his/her current attendance area when special circumstances
exist that may be harmful or dangerous to that particular student. Harmful or dangerous special circumstances
shall be identified pursuant to law and administrative regulations.
Once enrolled for a special circumstance, a student shall not have to apply for readmission. However, the student may be subject to displacement due to excessive resident student enrollment during the following school year.
(cf. 1312 – Complaints Concerning the
Schools)
Inter-district transfer requests
Transfers out of LUSD
In the event that a
resident student of the district wishes to apply for an inter-district transfer
out of the district, the Board empowers the Superintendent to grant or deny the
requests. Parents requesting a transfer out of the district are required to
complete the “Request for Inter-district Transfer” form. On the form, the
parents must state the reason for the request. If approved, the application
must be renewed each year.
Transfers into LUSD
- The Superintendent may authorize inter-district
transfer requests of students living outside the attendance boundaries of
the district. An approved inter-district transfer request shall be valid
for one school year only and will expire automatically at the end of the
school year. An inter-district transfer permit will not be revoked due to
increased enrollment during the school year once the commitment has been
made for the school year. Requests must be renewed annually.
- Parents/guardians must submit student applications to
the district office to meet eligibility requirements for admission to
the Loomis Union School District. The student enrollment will be for the
following school year under the district’s open enrollment prioritization
policy
- Placement after the open enrollment deadline into
the requested school of choice shall be based on the LUSD Student
Enrollment Placement Policy.
An
inter-district transfer permit is subject to revocation at any time if the
student becomes an attendance or disciplinary problem, or otherwise
demonstrates failure to profit from the instruction offered. False information
used as a basis for securing an inter-district transfer permit may invalidate
the approval, and require the return of the student to his/her school of
residence. The parent/guardian is responsible for transportation to and from
the school of attendance.
(cf. 5111.1 - District
Residency)